Ready to get some help and outsource to a virtual assistant in the UK, but aren’t sure what’s the best way to manage them? With the ease of technology and tools, you can easily communicate and manage a virtual assistant to optimise their time and performance.
Here we’ve highlighted four tips you can implement to better manage your virtual personal assistant in the UK.
1. Determine The Required Skillsets
One of the perks of choosing to work with UK virtual assistants is that some are specialised for specific tasks, while others have a broad range of skillsets to choose from. Ensure that you understand what skillset you’re expecting from your virtual assistant so that you’re choosing the best VA for the job, saving you and the VA a lot of time. Matching specific tasks to the right VA is key!
2. Put Together A Timeline And Expectations
To better manage your virtual assistant as well as your expectations, make sure you’re compiling a simple (or detailed, depending on how you work) document that highlights all the tasks that should be prioritised. Avoid relying on memory or verbal agreements, as both you and your virtual assistant in the UK might have misunderstood what was agreed upon. In this document, it’s also helpful to include a rough timeline of when you expect each task to be completed.
3. Setup A Monitoring Strategy
With the help of communication and performance monitoring tools, you can easily keep track of and monitor the progress of your VA and keep up constant communication with them.
You can use messaging tools like Slack or video calling tools like Zoom to communicate easily with your VA.
If you’re only paying your VA for the time spent on each task, you can also track their performance through tools like Time Doctor, which can record and break down their work hours.
4. Add A Personal Touch
When you hire a virtual assistant in the UK, they may not be a permanent member of your staff, but you can still add a personal touch to your interactions with them. This helps create an easy and enjoyable relationship between you and your VA. Always be polite, ask about their weekend and even wish them a happy birthday!
Ready to build a long-lasting, productive relationship with virtual assistants around the UK? At VAssistme, we’re here to help you find the best VA for the job! Just give us a call to find out more today!