There is nothing worse than an inbox overflowing with junk mail. Managing your emails can be a headache-inducing task. But it doesn’t have to be, especially if you decide to hire a virtual assistant in the UK. In this article, we’ll be providing you with some useful tips for how you can guide your new VA through email management tasks.
Show Them the Basics
While your new virtual assistant may have had some experience with email management before, it’s always a good idea to take some time to guide them through the basics. Once you have shown them how your inbox works, encourage them to ask any questions they may have. This way, it will be unlikely for them to make any mistakes.
Provide Them With Templates
Email templates are ideal for ensuring that your new virtual assistant in the UK responds to emails in the right way. Think about the most common types of emails your business receives and create templates based on each scenario. Not only will this make sure your brand voice and identity remain cohesive, but it will also save your VA loads of time.
Create Folders
Staying organised is essential if you want to enjoy a neat inbox. One of the best ways you can maximise your mailbox organisation is by creating folders. Once your VA has replied to an email, they can file it away in the appropriate folder. This makes it so much easier to find a specific email at a later stage.
Allocate a Specific Time for Emails Each Day
There is no need for your VA to be keeping an eye on your emails all day long. In fact, this can distract them from other more important tasks that they should be focusing on. Rather, dedicate an hour or two each day to email management, as this is a far more effective strategy.
Flag Emails That Need More Attention
There are certain emails that will need further attention from you or another person within your company. Make sure your virtual assistant flags these emails so that they’re easily identifiable when you browse your inbox. Now that you don’t need to be constantly sifting through your emails, you can enjoy a healthier work/life balance.
Looking to outsource a virtual assistant in the UK? Here at VAssistMe, we have a database filled with hundreds of talented and skilled virtual assistants in the UK. We can help pair you with a VA that has experience within your industry and aligns with your business preferences. Contact us today to find out more about our innovative processes and how a virtual assistant can elevate your business.